Terms and Conditions
Please read these competition rules carefully. If you enter the competition, we will assume you have read these rules and agree to them.
This competition is being run jointly by the World Association of Girl Guides and Girl Scouts (WAGGGS) and Greenpeace UK. This is a global competition governed by the jurisdiction of the UK.
What are we looking for?
1. We are looking for a flag design that is a symbol of:
- Global community
Remember that this is a flag for the future for all life on Earth — it is not just one country’s flag — so we are looking for something special. The Arctic matters to all of us wherever we live — so your design does not have to be a picture about the Arctic.
The flag will be a triangle shape. You can download the template from the website or fold a piece of A4 paper as per the instruction video on the website. The real flag will be made bigger than this.
Who can participate?
2. Any person aged between 6 and 26 years can participate in the competition. You do not have to be a Girl Guide or a Girl Scout to enter. We will only accept one entry per person. The contact person for the submission needs to be over 18 years old, even if the submission is from someone younger.
3. If the entrant is from somebody under 18 years of age, they must have the permission of a parent/guardian to enter the competition. Therefore please ensure the date of birth and permission section of the submission form are completed.
What can be submitted?
4. We will accept submissions which are drawings, paintings, photos, designs or any other type of visual representation (although not video).
5. Submissions must be the shape of the flag template on the website.
6. If you are submitting your entry electronically, we must receive your submission as a Microsoft Word document, a PDF, JPEG, PNG or any commonly-recognised image format of good quality. You must submit it at www.flagforthefuture.org.
7. You may submit an explanation of your design up to 300 words long, but this is not compulsory.
8. The winning design will need to be painted onto a fabric flag — so it must be flat, and two-dimensional (2D).
9. If you are sending your entry by post, it must be the length of an A4 sheet of paper and must go to a point at one end (see template online). You should send it to the address indicated on the website.
10. Submissions must not have been published or shown publicly prior to entry in the competition.
11. They must be original and not be contrary to, infringe or breach any law or any person’s right under any law (including copyright, trademark, nor qualify as, passing off, defamation, contempt of court, privacy or confidence; or be subject to a legal dispute.)
12. Submissions should use only original or royalty-free images; the entrant should not use any commercial material; if the entrant does use commercial material they must supply documentation to show the use for all purposes related to the image has been consented to by the copyright owner. Please note not all material found online is free.
When should it be submitted?
13. The competition begins on 26th November 2012. Final entries are due by 27th February 2013. Winners will be announced in March 2013.
What to include in your submission?
14. If submitting on the website please fill in the submission form with your relevant personal and contact details. The fields are:
- First name
- Family name
- Email address and/or postal address
- Are you a Girl Guide or Girl Scout? Yes/No
- Flag design
- Explanation of your design – optional (300 words)
- Would you like to receive email updates from WAGGGS?
- Competition terms and conditions
- Please confirm you have read and agreed to the terms and conditions
- Please confirm that you have parental permission to enter the competition, or that you are over 18 years of age
- Please confirm that you agree to your design being entered into an online gallery, showing your first name, age and nationality
15. Please make sure any hard copy submissions are clearly marked on the back with your full name, age, country and email address or postal address. You may also submit a 300 word explanation of your design if you wish. By submitting a design by post you will be confirming that you have read and agreed the terms and conditions which can be viewed on the website.
Online gallery of submissions
16. If submitting online you will be asked if you agree to your design being entered into an online gallery showing your first name, age and nationality.
Where should you send your submission?
17. Electronic submissions should be uploaded at www.flagforthefuture.org
18. Hard copy submissions should be sent to different addresses depending on the country you are from; the right address for you can be found at www.flagforthefuture.org
How will the submissions be judged?
19. The submissions will be shortlisted and then be reviewed by a global panel of expert judges, which will include representatives from WAGGGS, Greenpeace UK and other third
parties. The winners will be notified by email and mail and announced on the WAGGGS and Greenpeace websites.
20. All judgements are final and no correspondence will be entered into regarding the judges’ decisions.
21. Works submitted to the competition will not be returned to the entrant and therefore the entrant should not send their master copy. WAGGGS does not accept any responsibility for an entrant’s failure to make and retain copies of their work.
What are the prizes?
22. It is the intention of Greenpeace UK to make the winning design(s) into a real flag that will be taken to the Arctic and planted at the bottom of the ocean at the North Pole as part of the Save the Arctic campaign. The winning flag design will mark the spot where millions of signatures to the Save the Arctic campaign will be planted. For more information about the campaign go to www.savethearctic.org and/or read the campaign information sheet that can be downloaded at www.flagforthefuture.org
23. Although this is the intention, Greenpeace UK cannot be held liable if they are unable to carry out this plan for whatever reason also because the Arctic is a harsh environment.
How can WAGGGS and Greenpeace use your submission?
24. The entrant, by entering the competition, grants an exclusive, irrevocable, royalty-free world wide assignable license, for all media now existing or subsequently devised, in all languages, in perpetuity to WAGGGS and Greenpeace UK, who shall accept upon receipt of the submission, to use work, whether or not it wins a prize, for any and all purposes and to do any and all acts now or subsequently comprising the copyright in the submission, or any part of the submission, including without limitation:
- a. To promote the competition and any future related competitions
- b. To promote WAGGGS and its Member Organisations
- c. To broadcast on television and the internet, including, for example, on YouTube
- d. To use as in fundraising activity, such as publishing and selling books or DVDs
- e. To transfer the licence to another entity
25. Where necessary WAGGGS and Greenpeace UK reserve the right to alter the design entries as they see fit.
WAGGGS reserves the right to amend these rules at any time. WAGGGS may also create rules which will apply to a specific competition only. If we do this we will publish the amended competition rules and/or specific competition rules on the relevant competition page.